How to Start a Fingerprinting Business in New York: A Step-by-Step Guide
Starting a fingerprinting business in New York is mainly done through offering fingerprint cards and ink fingerprinting for commercial purposes. Live scan fingerprinting is available in this state for commercial purposes only.
- Ink Fingerprinting: Available to anyone who requests it in NYS
- Live Scan: Available in New York for Federal purposes and out of state live scan submissions such as Florida or fingerprint cards processed on a live scan machine.
Here’s a step-by-step guide on how to get your fingerprinting business off the ground in New York:
1. Understand the Fingerprinting Industry
Fingerprinting is a critical process used for background checks in many sectors like education, healthcare, law enforcement, and licensing. Before diving in, you need to familiarize yourself with the various types of fingerprinting methods used today. The two main methods are:
- Live Scan Fingerprinting: A digital method of capturing fingerprints.
- Ink Fingerprinting: A traditional method that involves using ink and a fingerprint card.
In New York, Live Scan is the preferred method for many state-run services, such as criminal background checks. Understanding these methods and which services are most in-demand will help you set up your business effectively.
2. Research Legal and Licensing Requirements
New York has specific legal requirements for fingerprinting services, especially when it comes to criminal background checks and security-related services. Ensure that you comply with the following:
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Fingerprinting Certification: Although New York does not require specific licensing for fingerprinting services, you may need to be certified or trained in fingerprinting techniques. Several organizations, such as the Fingerprinting.org, offer certification programs that can boost your credibility.
Click here to take the fingerprinting class and obtain a certification of completion
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Background Check: Not needed to operate and perform fingerprinting services.
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Insurance: Consider purchasing liability insurance to protect your business and clients. This will provide coverage in case of any legal issues that arise from your fingerprinting services.
3. Create a Business Plan
A well-thought-out business plan will serve as a roadmap for your business’s success. Here are key components to include:
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Business Structure: Decide if you want to operate as a sole proprietor, LLC, or another business structure. An LLC may offer additional legal protection and tax advantages.
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Services Offered: Specify what types of fingerprinting services you’ll provide (e.g., background checks, fingerprinting for employment, immigration, etc.).
NOTE: For New York, the main services offered will be fingerprint cards and live scan fingerprinting for federal and out of state purposes. New York live scan services are done by a state vendor.
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Target Market: Identify your target audience. Are you focusing on schools, healthcare workers, businesses, or government agencies? Understanding your clientele will guide your marketing and sales efforts.
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Costs and Budget: Outline your startup costs, including equipment (fingerprint machines, ink, etc.), insurance, office space, and staff wages. Having a solid financial plan will help ensure your business remains profitable.
4. Obtain the Necessary Equipment
To run your fingerprinting business, you'll need certain equipment:
- Live Scan Machine (for digital fingerprinting)
- Fingerprint Ink and Cards (for traditional ink-based prints)
- Computer and Software for record-keeping and transmitting fingerprint data to authorities
- Office Space Or Mobile Setup: Fingerprinting can be done in an office space or on a mobile basis where you travel to the customer.
5. Register Your Business and Obtain Permits
To legally operate in New York, you’ll need to:
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Register Your Business: Apply for a business license with New York State’s Department of State (for LLCs or corporations).
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Apply for an EIN: An Employer Identification Number (EIN) is required for tax purposes. You can apply for it online via the IRS website.
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Local Permits: Not needed for a fingerprinting business in NY. However, a professional certification to prove you are trained is suggested.
6. Set Your Pricing and Payment System
Pricing for fingerprinting services varies depending on the type of service (Live Scan or ink). Research competitors in New York to set competitive yet profitable prices. Here are some common services and their price ranges:
- Live Scan Fingerprinting: $50 to $120 per session
- Ink Fingerprinting: $40 to $65 per card
- Additional services (background check reports, travel to businesses, etc.) can be priced separately.
Setting up a reliable payment system is essential, whether it’s through credit cards, online payment platforms, or check payments.
7. Market Your Fingerprinting Business
Once everything is in place, it’s time to spread the word about your services:
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Online Presence: Build a user-friendly website and leverage social media platforms to attract clients. Google My Business is a great tool for local SEO.
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Networking: Establish connections with local businesses, government agencies, schools, and organizations that may need fingerprinting services.
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Offer Discounts: Consider introductory offers or group discounts to bring in new customers.
8. Stay Up-to-Date with Legal Changes
Fingerprinting laws and regulations may evolve over time. Be sure to stay updated on any changes in New York’s background check requirements and other related regulations. Attending industry conferences and workshops can be helpful for staying informed.
What To Do Next
Starting a fingerprinting business in New York can be a rewarding and profitable venture if you follow the right steps. We suggest the next steps to be followed:
- Take the 4 hour fingerprinting class by clicking the link below
- Follow the instructions after completing the exam in this article